Principles

Why Aligia exists, and how we use AI in projects.

Projects have to run faster and more thoroughly. Today they lose their time in administration. A story in four steps.

01 · The status quo

8.7 hours a week go to administration.

That is how much time every project employee in Germany spends on administration instead of their project. They transfer data, build reports and chase answers. With 20 employees that is around €370,000 in labour costs a year.

This is not a problem of motivation. It is a problem of systems.

One working week: 40 hours, one box per hourAverage per employee · Stepstone Group, 2024

8.7 hoursfor transferring data, building reports, chasing answers

31.3 hoursremain for the project

43 %name data entry and manual data transfer as their biggest operational bottleneck.Frends, State of Integration & AI 2026

10 ha week German office workers spend searching for information that already exists.Atlassian, State of Teams

€10.7mis what a company with 1,000 employees loses every year through manual work.Frends, State of Integration & AI 2026

02 · The cause

Too many systems. Every number is entered several times.

ERP, planning, CAD, DMS, CRM and chat each know part of the project. None of them knows the current state.

When a delivery date moves, your project manager carries the change on by hand, system by system. After eight days there are six versions of the truth. Nobody knows the consequences for end date, crew and cost until the next status meeting.

Today

Day 0since the change

per week8,7 hper project employee on administration instead of the project

per year€370,000labour costs that go into administration instead of projects (20 employees)

old data2–4 weeksdecisions based on the last report, consequences only in the status meeting

Sources: Stepstone Group 2024 (8.7 h/week, 5,800 respondents); model calculation 20 project employees, €85,000 full cost.

03 · The solution

One data state for all systems. In real time.

Aligia sits above your systems and keeps them in sync. A change is entered once and is current everywhere.

The consequences are clear within two seconds. Polaris calculates options, your project manager approves, Aligia writes the measure back to ERP, CAD and chat. No tool is replaced.

With Aligia

0 sec.since the change

Command Center · DecisionSource ERP · 08:42

Option B: bring crew forward from project South, date holds6 T€

Approve option B

until consequences are clear2 sec.schedule, teams, cost, portfolio, every value with its source

until the decision5 min.Polaris calculates options, your project manager approves, Aligia carries it out

benefit per year≈ €184ka third of the administration time plus avoided delays and wrong orders

14 days of advance warning. Decision in 5 minutes. No tool replaced. Model calculation 20 employees, values rounded.

04 · The loop

See, understand, decide, act. And start again.

Integration platforms see data, planning tools plan dates, AI assistants write texts. None of them closes the loop.

Aligia sees every change with its source, understands its consequences for schedule, teams and cost, puts a decision forward for approval and carries it out in your systems. Then Aligia checks the effect, and the next round begins. That keeps every project in sync in real time.

Example · transformer T2 arrives 14 days late

1 · SEE

See

All changes in one place, every value with its source.

ERP · transformer T2 +14 days · 08:42 End date holds · effect checked

2 · UNDERSTAND

Understand

Consequences for schedule, teams, cost and other projects.

End date +9 daysCrew CW 16 140 %Risk €38k

3 · DECIDE

Decide

Polaris calculates options, your project manager approves.

Option B · bring crew forward from project South6 T€ Approve

4 · ACT

Act

Replanning, everyone informed, back into your systems.

✓Replanning done✓5 teams informed✓Written back to the ERP

Our principles

AIAI acts only after approval

Polaris prepares, your project manager decides. Polaris calculates options, shows their consequences and prepares measures. Nothing is carried out before approval. Every action is logged.

DataEvery number shows its source

Every value carries the system and time of its origin. Whoever makes a decision sees what it is based on.

SystemsYour systems stay in charge

Aligia replaces no ERP and no CAD. It reads and writes by your rules. The data stays where your company maintains it today.

PolicyOur stance on AI in projects

In project business a person is responsible for schedule, cost and safety. That is why AI in Aligia prepares and does not decide.